12. Conditions for admissions of students
1) No student shall be denied admission into registered school, which is maintained either through or without the grants given by the State Government, on grounds only of religion, race, caste, language or any of them.
(2) An application for admission of a student shall be made to the Head of the School in writing :-
(a) by the student himself, where he is major.
(b) by the parent or guardian, where he is minor.
(3) The Head of the school shall arrange to furnish copies of rules governing the school, to the student or, as the case may be, to parent or guardian, who shall undertake in writing addressed to the Head to abide by them.
(4) Where a student seeks his admission after having left a school, or where a parent or guardian seeks admission of a student, who has left a school, such student or parent or guardian shall furnish to the Head of the school along with an application for admission, a school leaving certificate of the last school.
Provided that where a student has not attended any school previously, a declaration to that effect shall be obtained either from the student or as the case may be from his parent or guardian.
Provided further that where a student has attended a school, previously and a school leaving certificate is not granted by the Head of the previous school, the Head of the school may in consultation with the Head of the previous school; admit the student provisionally and refer the matter to the officer and act in accordance with the directions of such an officer.
(5) No student, suffering from a contagious disease shall be permitted to attend a registered school until a medical certificate stating that the child is cured of the disease is produced either by the student or, as the case may be, by the parent or guardian of the student.
(6) Students may ordinarily be admitted in a registered school during a period of thirty(1) days commencing from its academic year.
Provided that the Head of such school may in special circumstances, such as sickness of the student, bereavement in the family, transfer of parent or guardian from one place to another, or change in residence, admit students after the expiry of the aforesaid period and where any student is so admitted, a report therefore shall be made to the officer. [1]
(7)
(a) A school following an academic year from June to May may admit a student in the month of January or later from a school following an academic year from January to December.
Provided that the student so admitted shall not be eligible to appear for the next annual examination of the school to which he has been admitted unless he has attended the classes in the standard in which he is admitted for at least 75 per cent of the total number of working days of the academic year of the school he left and the school in which he is admitted.
(b) A school following an academic year from January to December may admit a student in the month of June or later from a school following the academic year from June to May.
Provided that the student so admitted shall not be eligible to appear for the next annual examination of the school to which he has been admitted unless he has attended the classes in the standard in which he is admitted for at least 75 per cent of the total number of working days of the academic year of the school he left and the school in which he is so admitted.
(c) In the case of later admission of a student to a registered school the fee from the beginning of the first term shall be paid by such a student unless the fee, for the period before admission to the new school, has been paid to the previous school.
(8) Where a school, registered exclusively for boys, admits girls, such school shall –
(a) provide for separate sanitary arrangements and retiring rooms for girls;
(b) employ women-teachers on the staff in the ratio of one woman-teacher for forty girls in the school.
(c)(1) If the managing body desires, it may keep woman employee in the school registered for girls.
(9)
(a) A student from a school situated in any other state or union territory may be admitted in a registered school only if the school leaving certificate of the student is countersigned by an education officer in that State or Union Territory.
Provided that where the school leaving certificate is not so countersigned, the Head of the school may admit the student provisionally pending such countersignature, and report full particulars of the case to the officer.
(b) For the purpose of admission of students from schools situated in other States and Union Territories, in registered schools in this State, the following formula of equivalence of school classes shall be followed, namely :-
(i) A student migrating from an eleven year high school to another eleven year high school, shall be admitted to the same class as he was studying.
(ii) In the case of a student migrating from a school where the duration of the school course is different from that in the school to which he is migrating, the top class leading to the high school examination in the school from which he has migrated and the top class leading to the high school examination in the school to which he intends to migrate, shall be [2]considered equal and the equivalence in lower classes shall be worked out on the basis of number of years required to reach the top classes.
(iii) A student migrating from an eleven year Higher Secondary School to an eleven year higher school shall be admitted to one class higher. A student migrating from an eleven year high school to an eleven year Higher Secondary School shall be admitted to one class lower.
(c) The Head of a registered school admitting a student on the basis of the equivalence formula shall furnish the information to the officer concerned, within eight days of granting such admission, and the officer shall verify as early as possible whether the admission given is proper and in accordance with the said formula and inform the Head of the school concerned accordingly.
(d) A student from other countries shall be admitted by the Head of the registered school only when he satisfies himself by referring to the officer that the student possesses the appropriate kind of visa covering the period he wants to study in the State. Such a student shall also be subjected to test before he is admitted and shall produce the school leaving certificate or other similar documents showing the stage of his or her study there, duly countersigned by the educational authorities of that country.
(10) Except with the special sanction of the officer, no student shall be placed in a standard higher than that for which his school leaving certificate shows him to be qualified. If a student has not previously attended any approved primary school or registered school or he has previously attended such a school and left it for some time and seeks admission to a secondary school, the Head of the registered school
(11) shall examine him in the subjects of studies of the standard he would have normally completed on the basis of :
(i) one year one standard from the date of leaving the last registered school in the case of students who had previously attended some recognised school, whether primary or secondary; or
(ii) one year one standard, taking the age of 5 plus for admission to a primary school, in the case of other students.
He should then be placed in the standard for which he is found fit, with the approval of the officer concerned.
(11)
(a) No admission shall be given on the strength of a school leaving certificate from an unrecognized school. Admission of a student from such school shall be regulated according to clause (2).
(b) An applicant for admission from an unrecognized school, who has not attended any recognized school or an approved primary school shall on an affidavit being made by the parent or guardian before a stipendiary magistrate be subjected to a regular written test in all the subjects and admitted provisionally by the Head of the registered(1) school to the standard
Note:- (1) Vide GR Ed. Dep. No SEB – 1096/chh dated 14-8-97 for which he is found fit,[2] subject to confirmation by the officer. The affidavit should clearly state:-
(i) the reason why the student did not join any recognized school, or an approved primary school.
(ii) the name of the unrecognized or unregistered school.
(iii) the standards attended and subjects studied by him, and
(iv) the examination passed, if any.
(c) where the applicant from an unrecognized or, as the case may be, unregistered school has previously attended a recognized or a registered school whether secondary or primary and seeks admission to a recognized or registered school.
(i) he shall produce a school leaving certificate, or if necessary, a duplicate thereof, from the recognized or registered school attended by him previously.
(ii) his parent or guardian shall be required to furnish an affidavit made before a stipendiary magistrate, and
(iii) the student shall be required to give written test in all the subjects of the standard which he would have normally completed on the basis of one year one standard from the time of leaving the last recognized or registered school.
And thereafter admitted provisionally to the standard for which he is found fit, subject to confirmation by the officer. The affidavit shall clearly state-
Note:- Vide GR Ed.Dep. No. SEB/1096/chh dated 14-8-97
(i) the reasons for joining the unrecognized or unregistered school.
(ii) the name of the unrecognized or unregistered school joined.
(iii) the standard attended and subjects studied by him; and
(iv) the Examination passed, if any.
(12) A pupil desiring to migrate from an ordinary school to a vocational school or vice versa may be admitted up to standard VIII (1)by the Head of the school concerned. In special cases, migration from an ordinary school or vocational school or vice versa up to standard IX(2), may be allowed with the permission of the officer, provided the Head(3) is satisfied that the necessary additional coaching in the subjects and including practicals of courses covered so far and not studied by the student, is received by the student, to bring him to the level of the class.
12(A). Changes in birth-date, name etc. in school registers
(1) No entries shall be change din the school register without the officer’ school prior permission in writing.
(2) No application for any change in the school register shall be accepted except that on behalf of a student actually attending the school.
Note:- Vide GR ED. Dep. No. SEB/1096/chh dated 14/8/97.
(3) An application for any change in the entry in the school register shall be made only by the parents or guardian of the student. At the time of receipt of the application the Head of the school should certify that he has verified the signature, and the parent or the guardian of the student has signed the application before him.
Change in Date of Birth :
(4) In an application for change in the birth-date it should clearly be stated as how the error had occurred and the following documentary evidence to substantiate the proposed change should be produced:-
(A) Certified extract copied from the Birth register.(1)
(B) Certified copy of vaccination certificate.(2)
(C) In case of Christian, certified copy of Baptism certificate.(3)
(D) An affidavit made by the parent or guardian before a stipendiary magistrate.(4)
(E) Any other documentary evidence. Horoscope should not be relied upon much, however, it may be produced as a substantial evidence.
No change shall be made in the date of birth unless the documentary evidences produced clearly establish the identification of the child and the parent, and the error genuine and beyond doubt. The sanctioning authority should keep the record of the reasons for sanctioning the change in writing.
So far as the secondary school students whose parents because of specified reasons could not produce the extract copied from Birth Register, or vaccination certificate are concerned, permission to make a change in the birth-date records in th
Note:-1,2,3,4 Vide G.R. Ed. Dep. NO. SEB/1096/1283/chh dated – 14-8-97
School Register may be granted on production of a certificate obtained form the First Class Magistrate by the parents.
Change in Name:-
(5)(1) For making a change in the name, an application alongwith the following documentary evidence should be presented and no change in the name shall be allowed unless the evidence so presented is carefully examined.
(A) In the case of adoption, original adoption deed or a certificate from the magistrate showing the name so changed after adoption.
(B) In case of marriage, a declaration made by the parents or guardian attested by the witnesses and the girl herself.
(C) In all other cases, an affidavit made by the parents or guardian before the magistrate.
(D) In case of a student who has passed public examination, the change allowed in the name is to be conveyed as an instruction for getting it published in the Gujarat Government gazette. (However, a change having been effected on account of marriage need not require to be published in the gazette).
(5)(2) change in surname.(1)
(5)(3) change in father’s name(2)
(5)(4) change in Birth-place(3)
(5)(5) change in religion and caste(4)
1,2,3,4. vide G.R.Ed .Dep.No. SEB /1096/1283/chh doted- 14-8-97
Permission for changes in (2) to (5) mentioned above shall be granted on the basis of necessary documents such as certificate from SWO, Mamlatdar, Affidavit before the Magistrate or a proof of having published in the Govt. Gazette.
(6) In the case of a student leaving the school forever, no change in the entries of the school register shall be made thereafter. Of course, ultimately the only way is to present the required proof in support of true birth-date to the satisfaction of any first class Magistrate, and to obtain from him a certificate, which for all purposes, is accepted as admissible proof of true birth-date.
(7) An affidavit shall be made before the officer or person who is empowered by law to make an attestation therefore.
Note : (1) Honorary Presidency Magistrate or Justice of Peace or Honorary Magistrate shall not administer nor attest an affidavit, only a stipendiary Magistrate shall be empowered to do so.
(1) Under Article 4 of the schedule I of Indian Stamp Act, stamp duty is leviable on the affidavit.
(2) Donations not be accepted for admission of students
12(B)
No head of the school vide Gr Ed.Dep no. SEB / 1096 / 1283 /chh. dated 14-8-97 or the Management of the school shall accept either from the parents/guardians for their wards or from the student for their admission to school any donation in the form of cash of kind nor shall compel them for the same. The Management or the Head Master of the school if found guilty of accepting donation for admission to the school, the registration of the said school shall be liable to cancelled.
13. Admission to be ineffective, if secured by fraud
Where after a student is admitted in a registered school, it is found that the admission was secured by the student of his parents or guardian by presenting a false or forged school leaving certificate or by making false representation, the Head of the registered school may after giving a reasonable opportunity of being hearing and with the previous sanction of the Board, declare the admission so secured as ineffective and accordingly the student shall be dismissed from the school and shall not be admitted for the duration as mentioned in the form IX of the school leaving certificate as per instructions of the Board.
14. Students’ tests Promotions from the standard to the next higher standard shall be decided on the basis of model rules as may be laid down by the Board. The schools shall frame their own rules of promotion in accordance with the model rules and get them approved by the officer. Procedure to permit the private candidates above 18 year to take in the examination.
14-A. Any private student who has attained the age of 18, shall be allowed to take a school test of any standard of any registered high school after he has remitted one month’s fee fixed for the relevant standard.
15. Subjects of annual examination of standards VIII, IX and X
(1) The subjects of annual examinations of standard VIII, IX and X in registered schools shall be the same as where prescribed for the corresponding standards by the Govt. immediately before the appointed day.
(2) The subjects for standard XI (i.e. the secondary school certificate examination class) in registered schools shall be as specified in Appendix ‘A’ of the the Gujarat Secondary School Certificate Examination Regulations 0 1960 as in force immediately before the commencement of these regulations.
16. Health and Physical Well being of Students
(1) Every registered school shall pay due attention to the health of the students and endeavor to make them health conscious. The school shall in particular attend to the following:-
(A) Hygiene of students
(B) Suitability of class-room furniture for proper sitting posture of students.
(C) Provision of necessary intervals of rest in the timetable of the school.
(D) Physical education including outdoor games.
(E) Education in safety first measure in respect of walking and plying of vehicles thereon.
(F) Provision of pure drinking water, and
(G) Prohibition on the sale of unhygienic or harmful food, drink or eatable in the school premises.
(2) Medical examination of every student in a registered school shall be undertaken once in two academic years.
Provided that a student who is found to be medically unfit in any such medical examination, shall be examined every year. Thereafter so as to make him medically fit.
Provided further that a student who is found by a teacher to be physically weak or defective shall be got examined by a doctor appointed by a school for that purpose.
(3) Physical measurement of all students in the registered school (height, weight etc.) shall be taken every year, preferably by the Physical Education Teacher.
(4) The record of medical examination and physical measurement of every student shall be maintained in form –IV.
(5) Record of physical measurements and the report of medical examination shall be intimated to the parents or guardian of the student through the progress book of the student and the parent or the guardian shall place his signature thereon and return it to the school. The parent or guardian shall whenever necessary, be advised to give the student proper medical treatment.
(6) Deleted vide G.R.Edu.Dept no- SEB / 1096/1283/chh deleted 14-8-97.
17. School terms, holidays and vacations
(1) In order to secure uniformity in the date of opening of registered schools, the Board shall fix uniform date for all schools in the State and make an order in that behalf in good time before the academic year begins.
(2) The maximum number of holidays including days of vacation in a registered school shall in no case exceed 80 days excluding Sundays and half-holidays.
Provided that a registered school shall impart education for not less than 240 days in an academic year out of which not less than 190 days shall be whole days.
Moreover, over and above 80 days, the school shall also observe extra-ordinary public holidays as declared by the Government from time to time.
(3) Registered school shall include in its holidays the public holidays declared by the State Government.
(4) A registered school shall ordinarily meet for six hours and impart education for about five hours everyday for five days in a week, with due provision for a long and short recess; and on one day in a week, such school shall meet for two to three hours with due provision for recess, so however that education shall be imparted for the total of twenty seven hours in a week.
18. Discipline of Students
The Head of a registered school shall ensure that-
(a) The principles of discipline are properly observed;
(b) Regularity and implicit obedience are maintained; and
(c) Courteous demeanor as well as cleanliness of dress and person are inculcated.
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