5. Procedure for Election of the Board

(1) The election of Class B - Elected Members referred to in sub-section-2 of Section 3 other than the members falling in clauses (i) and (x) of that class shall be held in accordance with the procedure specified in the Appendix.

(2) The Chairman of the Board or his nominee shall be the Returning Officer and shall be responsible for the conduct of the elections.

(3) In the event of a casual vacancy of a member of the Board, the Returning Officer shall, as soon as possible, take immediate steps to hold a fresh election in accordance with the provisions contained in the Appendix.

6. Committees of the Board and their term

(1) Appointment of the members of a committee shall be made at a meeting of the Board.

(2) Any casual vacancy in a committee shall be filled in by the Board at its meeting held immediately after the occurrence of the vacancy.

(3) The term of office of members of all the committees of the Board except the Committee of Courses, if any, shall be of two years and that of the members of Committee of Courses shall be of three- years, from the date on which the members are appointed.(1)

(4) The Secretary shall be the Secretary of all the Committees appointed by the Board and shall attend and participate in the discussions at all such meetings and answer such questions and furnish such information as may be put or called for in such meetings but shall not be entitled to vote.

(5) No person shall be a member of more than four Committee of Courses.

(6) The meetings of any of the committees appointed by the Board shall be held at the head quarters of the Board. However in special cases, such meetings may be held at any place in the State, with the previous written permission of the Chairman.

7. Constitution and Functions of Executive Committee

(1) The Executive Committee shall consist of ten members elected by the Board as under:-

(i) Two members to be appointed by the Board from amongst the Ex-officio members referred to in Section 3 (2) Class -A Ex-officio members;

(ii) Six members to be appointed by the Board from amongst the elected members referred to in Section 3(2) Class - B Elected members;

(iii) One member to be appointed by the Board from amongst the nominated members referred to in Section 3 (2) Class - C Nominated members;

(iv) One member to be appointed by the Board from amongst all the members of the Board irrespective of their class.

(2) The Board may name the Chairman or Deputy Chairman to be a member of the Committee under proviso to sub-section (1) of Section 18.

(3) Subject to the provisions of the Act and these Regulations, the Executive Committee shall perform the following functions, namely;

(i) to determine the form, provide for the custody, and regulate the use of the common seal of the Board; [1] [1]

(ii) to transfer and accept transfer, hold, control, administer and deal with any property, movable and immovable and funds of the Board and to enter into contract on behalf of the Board; But no transfer of immovable property shall be made without the previous sanction of the Board;

(iii) to manage and regulate the finances, accounts and investments of the Board;

(iv) to invest moneys of the fund in accordance with the provisions contained in sub-section (2) of Section 23;

(v) to accept bequests, donations, endowments or other contributions;

(vi) to consider the annual, revised or supplementary budget estimates and the annual accounts of income and expenditure of the Board and the recommendations of a Finance Committee, if any, thereon and to submit them to the Board;

(vii) to write off irrecoverable sums due in respect of stores, priced publications, statements of marks and also unserviceable articles of dead stock, if the account of the dues in each case or the value of dead stock exceeds Rs.250/- but does not exceed Rs.1000/-;

(viii) to report to the Board upon any matter on which views of the Executive Committee are invited by the Board or in respect of which the Executive Committee considers that it should tender advice to the Board;

(ix) to advise the Chairman in general on any matter connected with the work of the Board which the Executive Committee deems fit or which the Chairman may refer to it;

(x) to make recommendations to the Board concerning the framing or amendments of regulations and bye-laws of the Board after considering the recommendations, if any, of the other Committees of the Board;

(xi) to institute and award scholarships, medals, prizes and other rewards and to prescribe conditions therefore;

(xii) to accept, reject or refer back any proposal, recommendation, or report from any other Committee of the Board;

(xiii) to recommend to the Board for approval, rates of traveling allowance and remuneration to paper-setters, examiners, moderators, supervisors and other personnel conducting the examination after taking into consideration the recommendations in that behalf of the other committees of the Board, if any;

(xiv) to authorize grant of such amount of permanent advance to the Secretary, to meet with petty expenditure as it thinks necessary;

(xv) with a view to ensuring maintenance of academic standards laid down by the Board, to call for any information from any secondary school registered under the Act and to call for reports and information in relation to maintenance of academic standards by a registered school from officers and to recommend to the Board, take decision for the withdrawal of registration of a school in a case, where the academic standard of a school is found to be below the standards as laid down by the Board;(1)

(xvi) to advise the Chairman about the provisions of buildings, premises and other requirements for carrying out the Examination work and of the office work of the Board;

(xvii) to advise the Chairman on the appointments of Chief Conductor at the various centres of the Examination;

(xviii) to arrange for the publications of the results of the Examination; and

(xix) to prepare a set of instructions to be sent to paper-setters, moderators and examiners from time to time;

(xx) to frame rules consistent with the Act and Regulations as may be necessary for the smooth and effective administration.

(xxi) take decision on the recommendation of the officer regarding the registration of new school.(2)

8.  Examination Committee

(1) The Examination Committee shall consist of -

(i) the Chairman;

(ii) the Deputy Chairman;

(iii) one member appointed by the Board from amongst class -A Ex-officio members;

(iv) four members to be appointed by the Board from amongst the members of the Board other than those referred to in clause (iii);

(v) two members to be appointed by the Board from amongst its members; [2] [2]

(2) Subject to the provisions of the Act and the Regulations, the Examination Committee shall perform the following functions, namely;

(i) to consider and forward its observations to the Executive Committee and the Academic Committee, if any, on proposals to amend the scheme of the Final Examination as set out under these Regulations;

(ii) to recommend to the Executive Committee, the rates of remuneration or honorarium for various items of work connected with the final examination;

(iii) to recommend to the Executive Committee, the qualifications and disqualifications of, and rates of remuneration payable to paper-setters, moderators, translators, examiners, assessors and such other persons;

(iv) to recommend to the Executive Committee the general principles to be followed in regard to the preparation of panels and appointments of paper-setters, moderators, translators, examiners, assessors and such other persons;

(v) to review generally the results of the final Examination conducted by the Board and submit its observations to the Executive Committee and Academic Committee, if any;

(vi) to recommend to the Executive Committee, the suitable forms of certificates and provisional certificates to be issued to the successful candidates and statement of marks or memorandum to all candidates in respect of the final Examination;

(vii) to order the conduct of the final Examination in conformity with the Regulations and fix dates for holding the same;

(viii) to consider the recommendations of the Committees of Courses, if any, with respect to the appointments of paper-setters, translators, moderators and examiners and to prepare their panels for the approval of the Executive Committee;

(ix) to advise the Chairman on the appointment of chief conductor at various centers of the examination;

(x) to prescribe the form of application to be filled in by candidates seeking permission to appear at the final Examination and other forms required for the efficient conduct of the final Examination held by the Board;

(xi) to fix the centers and sub-centers for each final Examination conducted by the Board;

(xii) to lay down the mode of conducting written, oral and practical test and to lay down instructions to be issued to candidates and others entrusted with various items of work connected with the final Examination conducted by the Board;

(xiii) to declare the results of the final Examinations conducted by the Board and to award such prizes, medals and scholarships as may be sanctioned by the Board, from time to time;

(xiv) to forward to the Board for information, immediately after the declaration of the results, a list of successful candidates in the order of merit and of those to whom scholarships, medals, prizes and other rewards are to be awarded by the Board in respect of each final Examination conducted by it;

(xv) to consider and decide all other matters arising out of the conduct of the final Examination held by the Board.

(xvi) to report about any matter in respect of which its views are invited by the Executive Committee of the Board or in respect of which the Examination Committee considers it necessary to tender advice to the Executive Committee;

(xvii) to evaluate generally the performance of students of registered schools including the final Examination and make necessary recommendations to the Board in that behalf.

8(A). Academic Committee

(i) It shall be appointed by the Board.

(ii) Besides the Chairman and the Dy. Chairman, it shall have 10 members, 5 of whom shall be sitting members of the Board and 5 shall be non-member academicians of prominence to be selected by the Board from a panel prepared by the Chairman and the Dy. Chairman of the Board.

(iii) Its term of office shall be of two years.

(iv) Its duties shall be to advise on the functions of the Board, laid down in Section 17(1) (a), (b), (c), (d), (2), (3), (5), (6), (11), (12), (26) and such other academic matters entrusted to it by the Board. The relevant details of Section 17 of the Gujarat Secondary Education Act, 1972 are as under :

17. Subject to the provisions of this Act, the powers and duties of the Board shall be as follows, namely :-

(1) to advise the State Government on reference made to it or on its own motion on the matters of policy relating to secondary education in general and on the following matters in particular namely :-

(a) evaluation of suitable patterns of secondary education;

(b) prescription and maintenance of educational standards for such patterns of secondary education.

(c) integration of national and State policy in respect of secondary education;

(d) matters pertaining to educational planning, programme and organisation.

(2) to recommend to the State Government, the curricula and detailed syllabi relating to secondary education and to approve and recommend to the State Government, the textbooks prepared by the Gujarat State Board of School Text Books for the use in the registered schools.

(3) to organize organization programmes to re-train the teachers already in service;

(4) to guide and help registered schools in their search for talented students and their endeavour to lead them to the peaks of excellence.

(5) to permit and encourage registered school to carry out useful educational experiments and research in secondary education and to prescribe the conditions subject to which such experiments and research shall be carried out.

(11) to prescribe the standards including qualifications for appointment of the staff or a registered school, and the standard requirements in respect of building, laboratory, library, furniture,

equipments, stationery and other articles for conducting registered schools.

(12) to recommend to the registered schools, supplementary reading books and library books.

(26) to lay down qualifications, methods of selection and conditions of appointments, promotions and termination of employment and rules for conduct and discipline of the headmaster and

the teaching and non-teaching staff of registered private secondary schools.

8(B). Committee of Courses

(i) A committee of courses may be appointed by the Board for every subject taught at the secondary school stage.

(ii) Each such committee shall consist of not less than three and not more than five members out of which at least one shall be sitting member of the Board, who shall also act as the convener of such committee.

(iii) The terms of office of each such committee shall be of three years as laid down in regulation No.6 (3).

(iv) Every such committee shall advise the Board on curricula of the subject and courses of studies and any modification deemed necessary therein. It shall also be competent to opine on all textbooks proposed to be used in secondary schools in the subject concerned.

8(C). The Finance Committee

08. (c) The Board shall appoint the Finance Committee consisting of the Chairman, Vice-chairman and other seven members as under : -

(a) One member from amongst the ex-officio members referred to in Section 3 (2) (A) of the Gujarat Secondary Education Act. (Act No. 18 of 1973).

(b) Four, members from amongst all the members of the Board except Ex-officio members.

(c) Deputy Secretary of Education Department to be appointed by the State Government.

(d) The Controller of stores and accounts of the Board shall be the member-secretary of the Finance Committee.

Note:- Vide GR Ed. Dept No SEB/1096/1283/chh dated 14-8-97

Note:-(1),(2) - Note:- Vide GR Ed. Dept No SEB/1096/1283/chh dated 14-8-97