Chapter- 7 Records and Registers

38. Records and Registers

(1) Every registered school shall maintain and produce for inspection the following records and registers :

(A) Pertaining to Students:
(1) General Register
(2) Attendance Register
(3) Leaving certificate received from other schools
(4) Counterfoils of leaving certificates issued to students
(5) Records of students' attainments and examination results
(6) Records of health and medical examination of students
(7) Answer-books of the Annual Examination of the preceding year
(8) Record of the students admitted after test prior to the inspection

(B) Pertaining to Staff :
(1) Service books of school employees
(2) Register of attendance and leave to employees
(3) Discharge certificates received from teachers employed in the school
(4) Head-master's log book (observations, supervision notes, suggestion to teachers etc.)
(5) Confidential reports of teachers in form - VIII.
(6) Register of private tuition by teachers.

(C) Pertaining to school:
(1) Daily cash book.
(2) Ledger showing receipts and expenditure including separate account of term fees.
(3) Pay-bill file of the employees.
(4) Fees account book.
(5) Provident Fund Account Register.
(6) Vouchers of all financial transactions.
(7) Register of dead stock articles of various categories.
(8) Laboratory and library registers.
(9) Inward and outward registers.

39. School and hostels open to Inspection

(1) A registered school shall be open to inspection by the officers of the Department and the Board while the school is functioning. It shall be inspected periodically with or without notice to the management of the school. The inspecting officer shall satisfy himself that the condition of the School is satisfactory and that it fulfils the requirements as laid down from time to time as per these regulations.

(2) Officers of the Department and the Board may also inspect the hostel attached to a registered school and satisfy themselves that it is properly managed. They may make necessary observations and offer remarks and suggestions on the working of a hostel.

(3) Management of a registered school shall supply to the officers of the Department and the Board such statements and information as may be required.

40. Deleted preparation of a register containing the names of candidates for appointment in registered secondary schools

41.Deleted Register containing the names of teacher and Head Masters for appointment as teachers in other registered private secondary schools

42.Regulations to prevail over Grant-in-aid code
The Provisions of these regulations shall prevail over those provisions contained in the Grant-in-aid code published under Government Notification, Education Labour Department No. GAC - 1064 - C date 22nd April, 1974 in so far as they relate to any matters provided in these regulations.

43. The Regulations not to be applicable to any educational institution established and administered by a minority
Nothing contained in Regulations 19,20,21.22.24,25,26,27,28,30,31,32,33,36,37,40 and sub-clauses (4),(5) and (6) of Regulation No. 41 shall apply to any educational institution established and administered by a minority whether based on religion or language.