Syllabus of Higher Secondary
Standard - 11 & 12
(General Stream - English Medium)
Implemented From June - 2004 in Standard - 11,
Implemented From June - 2005 in Standard - 12

Secretarial Practice and
Commercial Correspondence (337)

Standard: 11

(To be effective for 2004-2005)
Section - I Secretarial Practice 70%

1 Introduction

• Secretary - meaning

• Functions of Secretary

• Secretary in Various institutions

2. Company Secretary

1. Qualifications of company secretary

2. Functions and duties of company secretary
   - Before incorporation - After incorporation

3. Powers, Responsibilities and limitations of company secretary

3. Procedure for incorporation of a company and various necessary documents.

4. Memorandum of Association

• Meaning and definition

• Importance

• Details to be incorporated in Memorandum of Association

• Procedure for alteration in various clauses of Memorandum

5. Articles of Association

• Meaning and importance

• Details to be incorporated in Articles of Association

• Table A

• Procedure for alteration in the articles

• Comparative notice with regard to Memorandum of Association and Articles of Association and Doctrine of Indoor management.

• Difference between Memorandum of Association and Articles of Association.

6. Prospectus and Statement in lies of Prospectus

• Meaning and importance

• Details to be Incorporated in Prospectus.

• Minimum subscription and underwriting.

7. Types of Share Capital and Shares

(A) Share Capital

• Authorised or Registered or Nominal Capital

• Issued Capital

• Subscribed Capital

• Called-up Capital

• Paid-up Capital

(B) Types of Shares

1. Equity or ordinary Share

2. Preference Share
   - Redeemable and Irredeemable Preference Share
   - Cumulative and Non Cumulative Preference Share
   - Participative and Non Participative Preference Share
   - Convertible and Non Convertible Preference Share

3. Difference between Share Certificate and Share Warrant

4. Share issued at par

5. Share issued with a premium

6. Share issued at a discount

7. Bonus Shares and Rights Shares

Section II 30%
Commercial Correspondences

1. Meaning and Importance of Commercial Correspondence

2. Structure and Layout of a letter

3. Effective Correspondences

4. Types of Commercial Correspondence

   (a) Letters of inquiries and replies their to
   (b) Letters of orders

   • Placing of an orders

   • Accepting of an orders

   • Cancellation of an orders

   (c) Letters of Claim, Complains and their Settlement
   (d) Collection letters

Standard - 12

(To be effective for 2005-2006)
Section - I Secretarial Practice 70%

1. Issue of Share :

1. Share application and its Procedure

2. Allotment of Shares

   • Legal restrictions

   • Irregular Allotment and its effect

   • Irregular Allotment

   • Difference between irregular allotment and illegal allotment of Share

   • Splitting of Shares

   • Register of Share allotment.

   • Duties of Secretary regarding allotment of Shares

3. Calls on Share

4. Forfeiture of Share

5. Surrender of Share

6. Lion of Share

2. Transfer and transmission of Shares :

1. Importance and Provision for transfer
   Procedure for transfer of Share

2. Transmission of Shares
   meaning, circumstances and procedure of transmission of Shares

3. Debenture :

1. Definition of debenture

2. Types of debenture

   • Registered debenture

   • Unsecured debenture and secured debenture

   • Redeemable and Irredeemable debenture

   • Convertible and non convertible debenture

3. Procedure for issue of debenture

4. Rights of debenture holders

5. Debenture trust deed

6. Procedure for transfer of debenture

7. Difference between Share and debenture

4. Membership :

• Meaning and definition of membership

• Who may become a member

• Mode of acquiring membership

• Termination of membership

5. Management of Company:

• Director and board of directory

• Appointment of director

• Qualification and disqualification of director

• Retirement of director

• Vacation and removal of director

• Right, duties and liabilities of directors.

6. Dividend and Interest:

• Meaning

• Legal Provisions

7. Meetings:

• Notice

• Agenda

• Quorum

• Chairman

• Minutes

• Voting

• Proxy

Types of Meeting

• Statutory Meeting

• Annual General Meeting

• Extra ordinary Meeting

Section - II 30%
Commercial Correspondence

1. Agency Correspondence:

• Letter for acquiring the agency.

• Letter for giving agency.

• Letter for cancellation of agency.

• Letter for surrender of agency.

• Letter for charge in the terms and conditions of the agency.

2. Letters for economic status and reference

3. Banking Correspondences :

• Letters to open an account.

• Letters expressing grievance with the working of the bank.

• Letters indicating errors in the Bank Statement/ Pass book.

• Letters for Credit facilities over draft, Cash credit and Loan)

• Application for transfer of account from one branch of the bank to another branch.

• Letter to stop payment.

• Letter inquiring about various services and facilities provided by bank.

• Letter to close an account.

4. Correspondence with offices / institutions

• Correspondences with Government departments Institutions (including Post and Tele
  graph, Telephones etc.)

• Correspondence with Public utility

• Correspondences with Local authority.

• Inter departmental Correspondence

  • Notice

  • Circular

  • Memo

• Letter to editors of news papers regarding public interest.

• Letters regarding recruitment, appointment, Promotion, transfer, demotion, termination of employment and recognition.

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